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The Research Agenda (Appendix A) sets out the areas and topics in which Cambridgeshire Constabulary is seeking to develop academic and/or research partnerships.
The Research Agenda will be reviewed by the Constabulary every three years and is subject to annual review.
The Research Agenda does not exclude work on other novel, which will be considered by Change Board on a case-by-case basis against policing priorities.
All persons, within or outside the organisation, seeking to conduct research that is not paid for or that is commissioned by Cambridgeshire Constabulary will have to sign and agree to the Research Code of Conduct prior to any access to data or resources being granted (Appendix B).
All research or academic projects must adhere to relevant professional ethical considerations, and the Policing Code of Ethics. All applications to conduct research using Cambridgeshire Constabulary resources must advise on ethical considerations and details of any approval to conduct the proposed research, including national ethical guidelines relevant to that discipline.
It is the responsibility of those leading the research to gain ethics committee approval from their organisation where required.
All research conducted in partnership with Cambridgeshire Constabulary should conform to the following guidelines:
Framework for research ethics – UKRI
The Government Social Research Code - GOV.UK (www.gov.uk)
Code of Practice for Research - UK Research Integrity Office (ukrio.org)
External research refers to students and staff from external academic or research enterprises who seek to use Cambridgeshire Constabulary resources for research purposes.
All proposals to conduct external research projects with Cambridgeshire Constabulary for the purposes of a funded research project or qualification not commissioned by the Constabulary must be submitted to the Head of Organisational Improvement Centre, Change and Research Team for consideration by completing this research proposal form (Microsoft Forms).
All proposals must detail the information requested on the research proposal form, which is available on the Cambridgeshire Constabulary website or by this research proposal form (Microsoft Forms)
Proposals will be reviewed and collated by the Organisational Improvement Centre, Change and Research Team and considered. Time sensitive proposals will be considered as soon as reasonably practicable, and out of committee if required.
Should additional clarification on the feasibility of proposals be required, it will be sought from appropriate independent academic peers. Proposals viewed by independent academic peers will be anonymised.
Those who submit research proposals will receive further correspondence from the Change and Research Team as to whether or not they have been successful.
When an external academic or research proposal is agreed, a single point of contact within the Force will be identified to support the progression of the research and facilitate communication with the Constabulary.
Copies of completed research papers, articles, reports or theses, and associated executive summaries, must be made available to the Organisational Improvement Centre, Change and Research Team within 3 months of completion of the project.
Collaborative research refers to research projects on which Cambridgeshire Constabulary actively seeks to collaborate with an external organisation in order to complete specific research on behalf of Cambridgeshire Constabulary.
These proposals will be subject to approval by the Organisational Improvement Centre, Change and Research Team and must be submitted via this Microsoft Forms link for consideration.
All proposals to engage in collaborative research will be subject to the procedure outlined in Section 2.3.
Commissioned or procured research refers to research that is commissioned and paid for by Cambridgeshire Constabulary. Funding must be approved by the Head of Organisational Improvement Centre, and all procurement policies must be complied with in full.
Details of any commissioned or procured research must be submitted to the Organisational Improvement Centre, Change and Research Team in order to be logged and tracked.
Details regarding the approval of commissioned or procured research must be documented fully. Unless there are extenuating circumstances, projects of this nature should be approved by the Change Board.
The contact details for the single point of contact from the Organisational Improvement Centre, Change and Research Team and within Cambridgeshire Constabulary for the term of the project must be clearly stipulated.
Non-Disclosure Agreements may be considered in such instances (Appendix D).
In some instances, agreements may be generated to facilitate the Constabulary retaining ownership of all products from Commissioned or Procured Research, in consultation with the provider(s).
The aim of student placements is to support the Constabulary in evaluating specific projects over relatively short periods of time, while investing in the development of students who may in future wish to work in policing.
Student placement opportunities will be identified, ratified and owned by the Organisational Improvement Centre, Change and Research Team. Students will be selected through a fair and transparent process, developed in consultation with their university. This will include as a minimum submission of a CV and covering letter, and a face-to-face professional discussion.
Students undertaking placements will need to agree to the Research Code of Conduct (Appendix B) and ensure the necessary information sharing agreements are in place.
Students will be assigned a line manager within the Change and Research Team. Students and designated Cambridgeshire Constabulary line managers must sign a student placement agreement (Appendix F).
For further information on student placements, please contact [email protected].
Research collaboration agreements must be completed in each case covered within this guidance. This will be done in accordance with the principles set out by the Lambert Working Group
Model research collaboration agreements can be accessed via the Intellectual Property Office:
Model agreements for collaborative research - GOV.UK (www.gov.uk)
University and business collaboration agreements: Lambert Toolkit - GOV.UK (www.gov.uk)
The guidance above must be considered with the revised changes since Brexit transition and UK National Security and Investment Act (NSI) 2021:
In cases where a police officer has generated intellectual property within duty time, the material produced is subject to Crown Copyright Protection under Section 163 of the Copyright and Patents Act 1988.
8.3.1 The Crown is regarded as a single legal entity and the Controller of Her Majesty's Stationery Office (HMSO) has responsibility for managing and licensing of Crown copyright.
8.3.2 The Controller licenses the re-use of Crown Copyright information through the Open Government or Non-commercial Government license. (Appendix G)
8.3.3 The Attribution Statement to be used, in such cases, is "[Officer Name] on behalf of Cambridgeshire Constabulary © Crown Copyright."
Crown Copyright does not apply to public sector staff within the organisation and consideration of copyright and intellectual property will be agreed within the terms of their contract and a signed Research Collaboration Agreement for material produced within working hours.
8.4.1 This excludes a database as defined by the Database Regulations 1997. In such cases, when a member of police staff constructs a database during working hours, Cambridgeshire Constabulary shall be regarded as the maker subject to any agreement to the contrary.
All linked agreements must reflect the Research Collaboration Agreement and Government License (where applicable) schedule and attributions.
The required agreements necessary to proceed with any research project must be clearly identified and facilitated by the nominated project lead. All agreements must adhere to existing force policy.
Wherever possible any data supplied for the purposes of academic research will be de-personalised.
Where this is not possible, then care needs to be taken in the provision of personal information to ensure the legality and security of that information. Where Sensitive Personal Information is to be disclosed then the 'Explicit Consent' of the data subject should be obtained.
A copy of all agreements relating to approved research and academic projects will be retained by the Organisational Improvement Centre, Change and Research Team.
All student placements and any research conducted in connection with Cambridgeshire Constabulary must be managed in accordance with the following legislation and any other relevant acts:
All research conducted with Cambridgeshire Constabulary must comply with organisational policy, as relevant to the nature of the research being conducted. It is the role of Change Board to assess applications with reference to existing policy and address any responsibilities as detailed in policy with the research applicant(s).
Research relevant policy includes, but is not limited to: