BCH Police Pension Board Terms of Reference - Annex B

BCH Police Pension Board appointment and removal rules

These rules set out the procedures which have been agreed and adopted by the Bedfordshire, Cambridgeshire and Hertfordshire (BCH) Board for the appointment and removal of Representative (i.e. the Employer and Member Representatives) and Independent Board Members.

Part A – Appointment of representative board members

Nomination and selection procedure

Representative Board Members will be chosen by way of a two stage nomination and appointment process, as follows:

Stage 1 - Nomination process 

• The Employer Representative Board Members are nominated by BCH Scheme Managers.
• The Member Representative Board Members are nominated by the following staff associations. BCH Police Federation, BCH Superintendent Association, BCH NARPO and BCH CPOSA Branches.
• Individuals are only eligible to be nominated as a Board Member if they meet the Eligibility Criteria. The Eligibility Criteria is as follows:
• The Employer Representatives must be employed by BCH.
• The Member Representatives must be a member of the scheme and are members of the relevant staff association.

Stage 2 – Appointment process

The BCH Scheme Managers then review the nominations and based on this confirms the appointments.

Part B – Term of Office and removal of representative employer and member representative board members 

• Employer and Member Representatives are appointed for a period of three years from the date of establishment of the Board or the date of their appointment, if later.
• This period may be extended by to up to two years if jointly agreed by the Scheme Manager and Chair.
• Any Board Member may be re‑appointed for further terms following an appointment process.
• An appointment will automatically cease if:
• A Board Member no longer meets the Eligibility Criteria.
• A Board Member has a conflict of interest which, in the opinion of the Scheme Manager, cannot be managed in accordance with the Board’s Conflicts of Interest Policy.
• A Board Member dies or, in the opinion of the Board, becomes incapable of acting.
• A Board Member wishes to resign and has given one month’s notice in writing to the Chair.
• Further, if a Board Member fails to attend meetings or otherwise comply with the requirements of being a Board Member, for example fails to attend the necessary knowledge and understanding training then the Chair of the Board and the Scheme Manager can decide, whether the member should be given an opportunity to change their behaviour. Where issues of this nature arise, the Chair will lead responsibility for an initial informal discussion with the Board Member about the concerns.
• Where a vacancy arises for a representative member mid–term, the Chair and Scheme Manager will consider and agree on the process to be used to fill that vacancy.

Part C – Appointment and removal of independent representative(s) 

• The Independent Members must be neither an Employer or Member Representative.
• Any Independent Representative’s term of office will be determined by separate terms agreed by the Chair, with the Scheme Manager’s approval, but will not be longer than a period of three years and will be subject to on-going review as defined in those terms.

Part D - Review of the rules 

The Board will keep these rules under review having due regard to the Regulations, the Code of Practice and guidance (statutory or otherwise). The Board will amend the rules as and when it sees fit.