BCH Police Pension Board minutes 25 January 2021

Attendees

• Sergeant Alan Wollaston (AW) - Chair - Police Federation BCH representative, Hertfordshire
• James Hurley (JH) - NPCC Lead Pensions, Hertfordshire
• Anthony Laud (AL) - NARPO BCH representative, Cambridgeshire
• Stuart Goodwin (SG) – Deputy Chair - Senior Accountant, Bedfordshire
• Jackie Ingle (JI) - Head of BCH Pension and Payroll
• Karen Morgan (KM) - Hertfordshire (but not a member)
• T/ACC Dan Vajzovic (DV) - CPOSA and Superintendents Association BCH representative, Cambridgeshire
• Rachel Wilkinson (RW) - Director of HR
• Kevin Courtney (KC) - NPCC Pensions Advisor
• Phillip Wells - CFO
• Jon Lee - CFO
• Graeme Hall (GH) - XPS outsourced BCH pension administrators
• Laura Johnson - HR
• Anita Janes - Senior Solicitor - Legal Services
• Trudy Cossey - Civil Claims Investigator
• Kate Stephenson - Remedy Board - Head of Legal Services
• Deborah McGregor (DM) - ESO, Herts Executive Support
• Colin Connolly (CC) - Head of Corporate Communications, Hertfordshire
• Paul Mudd (PM) - XPS outsourced BCH pension administrators
• Debbie McGregor (DM) - ESO, Herts Executive Support

Apologies

• Afzal Chowdhury (AC) - Head of Legal Services, Hertfordshire
• Superintendent Jon Hutchinson (JH) - substitute Superintendents Association BCH representative, Cambridgeshire
• Colin Connolly (CC) - Head of Corporate Communications, Hertfordshire
• James Cook - Director of Resources

1.Welcome and apologies

AW welcomed attendees to the meeting and apologies were noted as above.

2. McCloud training/presentation

JH and KC gave a full and detailed presentation on McCloud Remedy Training. There were questions and answers at the end. There were no actions arising from the presentation.

Part 2

3. Approval of minutes and actions – 5 October 2021

Minutes were approved as a true and accurate record of the meeting. Action tracker was updated.  

3. Conflict of interest – declaration and registry

No conflicts of interest

4. XPS update report

GH talked through the reports. There were no new actions that arose.

Highlights:

• These reports are only up until November 2020.

• Data Quality: High scores for conditional data. 

• Once McCloud is fully known and what information is required we can then include things like care data etc.

• Risk Register: This is now open to deferred members if they wish to apply and ask for access. This is a view only at the moment. This will be updated so that they can do some calculations going forward.

• There have been no breaches or complaints at this time.

• Cyber Controls: Cyber essentials plus, this is expected to be complete in the next month or two.

• We have a few scheme mismatches. We may hold them in care and payroll does not. These will be queried when they come up. 

• Our system will not produce a benefit statement for anyone on a career break at the end of the year. 

• We have restricted access to our office in this lockdown. More people are working from home.  

• We are due to move into our new office in 5 weeks’ time.

• New Additional Work: GMP reconciliation work to be started. Any injury projects that are ongoing and the McCloud work will be part of this.  

JH had two questions: 

1. JH - How do we engage with deferred members? GH updated that XPS will contact all parties via email addresses and ask them to use the self-service portal. This could be done as part of the benefit statement. 

2. JH – Regarding the Annual Benefit Statement information on pages 9 to 11. This shows a breakdown why the ABS was not sent out. What is the process for chasing them and what is the process. GH will check on this and report back with regards to this and also scheme mismatches. JI updated that XPS should be chasing us for the information. 

5. Any other business

Issue on GMP

JH gave a summary that this is a complex area and we are left with a reasonable amount of work that is unresolved and we need reassurance that this work can be resolved within a reasonable timeline.

GH updated that the project team is working on this and the next phase will be completed by March and then they will be able to provide figures to us. 

ACTION:  GMP Reconciliation Report: GH will update as an Agenda Item at the next meeting on 1 March 2021.  XPS to provide an update with regards to GMP Reconciliation figures.

Date of next meeting: Monday 1 March 2021, 10.30am via MS Teams